Privacy and Cookies Policy
Responsible for handling and contacts
Costa & Dias, Lda. (hereinafter referred to as Codil) is responsible for the processing of your personal data.
If you have any questions regarding your personal data and its processing, you can contact us via the following channels: for questions relating to recruitment, please use the email address: [email protected], for other questions please use the email address: [email protected], or the address Trav. Prof. Francisco Xavier Dias Pinho N.º80 3700-371 Fajões.
How we protect your data
Codil uses various measures to protect your personal data, maintaining its security, integrity and availability. However, whenever you transmit your data to us via email, internet or website, it is not possible to guarantee total security against intrusions, so we strongly advise you to transmit your data to us in person, at our counter.
Nevertheless, we, our suppliers, clients and service providers are committed to implementing, maintaining and updating physical, electronic and procedural security measures to protect your data.
Among other things, we have: restricting access to your data; encryption, scrambling or equivalent tools; firewall, antivirus and computer assistance; monitoring.
Whenever you have any questions about your data, you can contact us through the channels indicated above.
Under certain conditions, you may have the right to ask us:
i. additional information on our use of your personal data;
ii. a copy of the personal data you have provided to us;
iii. that we provide the personal data to another controller at your request;
iv. that we update any inaccuracies in the personal data we hold;
v. that we delete personal data whose use is no longer legitimate, including by withdrawing consent;
vi. refuse to allow decisions to be taken that affect you based on the automated processing of your personal data;
vii. limit the way we use your personal data until the complaint has been investigated.
The exercise of these rights is subject to certain exceptions designed to safeguard the public interest (preventing or detecting crimes) or our interest (maintaining professional secrecy).
These rights must be used reasonably. If the exercise of these rights, whether by repetition or for any other reason, proves to be unreasonable, Codil may charge you administrative fees or refuse your request on that basis.
If you exercise any of these rights, we will carry out an analysis and will respond within one (1) month.
If you are dissatisfied with our use of your personal data or with our response after exercising any of these rights, you have the right to lodge a complaint with the National Data Protection Commission| Rua de São Bento, n.º 148, 3º, 1200-821 Lisboa | Tel: 351 213928400 | Fax: +351 213976832 | e-mail: [email protected]
Specific Information
Contact via “Recruitment”
What data do we process? In this case, the data processed are those contained in the “Recruitment” form
What are the grounds and purposes? The processing of the data authorized by this declaration is based on your consent, which you can withdraw at any time. To do so, you must send us a written statement to this effect, using one of the channels indicated in the general information.
The processing of the data you consent to in this statement is intended for the analysis of your application for a job with Codil, and the data may be used for the selection of candidates to interview and hire and contacts for scheduling these interviews and, possibly, formalizing contracts.
[How long do we keep your data? If you apply for a specific vacancy, your data will be kept for the following periods, whichever comes first: [1] during the recruitment phase; [2] if we are not recruiting candidates for that specific vacancy your data will be destroyed; [3] or until consent is withdrawn.
In other cases, your data will be kept for a period of 12 (twelve) months, or until consent is withdrawn, whichever comes first.
However, if an employment contract is concluded with you, your data will be kept for up to 18 (eighteen) months after the end of the employment relationship. In this case, the basis and purpose of the processing is related to compliance with legal obligations and the formalization and execution of the contract.
Once the retention period has expired or your consent has been withdrawn, your data will be securely destroyed.
Who can we share your data with? Your personal data authorized here will not, as a general rule, be shared with third parties
Exceptionally, we may also share information with the authorities or in response to legal requests, in strict compliance with the law.
If we enter into an employment contract with you? If we enter into an employment contract with you, we may need to process other personal data. In this scenario, you will be presented with our privacy policy regarding employee data and any consent instruments that may be necessary, depending on the case.
Contacts via “Contacts”
What data do we process? In this case, the data processed is your first and last name, email address, telephone and/or cell phone contact (where applicable) and any additional information you enter in the “Message” field.
What are the grounds and purposes? The processing of the data authorized by this statement is based on your consent, which you may withdraw at any time. To do so, you must send us a written statement to this effect, using one of the channels indicated in the general information.
The processing of the data authorized by this statement is for the purpose of analyzing and responding to your contact.
However, if we are asked for quotes or a contract is signed, the basis and purpose of the processing will not be your consent, but the purposes and grounds intrinsically linked to pre-contractual activities, formalization, execution, management and evaluation of contracts. To access our Privacy Policy applicable in these cases, please consult the “Clients and Suppliers” section.
How long do we keep your data? Your data will be kept for as long as we are in contact with you, so that we can respond and, if necessary, find a solution to what you have told us in your contact.
However, if quotes are requested or contracts are signed, your data will be kept for the time necessary for the contractual purpose behind them, or for as long as the processing is permissible, whichever comes first. This is a case-by-case determination that depends on factors such as the nature of the data, the reason why it is collected and processed and the relevant operational or legal retention needs. For example, for the purpose of demonstrating compliance with tax obligations, data may be kept for 10/12 years.
These retention periods may be extended for legal reasons, up to six months after the data has been transferred to the judicial institutions or the judgment has become final.
After the deadline, your data will either be anonymized or securely destroyed.
Who can we share your data with? Your personal data will not be shared with third parties.
However, if we are asked for quotes or enter into contracts with you, your data may be shared with third parties and/or subcontractors. For detailed information on this, please consult the applicable Privacy Policy by selecting the “Customers and Suppliers” option.
Exceptionally, we may also share information with the authorities or in response to legal requests, in strict compliance with the law.
If we enter into a contract with you or are asked for quotes? If we enter into an employment contract with you, we may need to process other personal data. In this scenario, you should consult our applicable privacy policy by selecting the “customers and suppliers” option.
Newsletter contacts
In this case, we will only process your email address.
What are the grounds and purposes? The processing of the data authorized by this declaration is based on your consent, which you may withdraw at any time. To do so, you must send us a written statement to this effect, using one of the channels indicated in the general information.
The processing of the data authorized by this statement is for the purpose of preparing and sending our newsletter and/or information about our events, products and services.
How long do we keep your data? Your data will be kept for a period of 5 (five) years, or until you withdraw your consent, whichever comes first.
These retention periods may be extended for legal reasons, up to six months after the data has been transferred to the judicial institutions or the judgment has become final.
After the deadline, your data will either be anonymized or securely destroyed.
Who can we share your data with? Your personal data will not be shared with third parties.
Exceptionally, we may also share information with the authorities or in response to legal requests, in strict compliance with the law.
Contacts through Clients and Suppliers
What data do we process and why do we collect it? Whenever we enter into contracts, request quotes, or in any way take steps to enter into a contract, we may process the following data:
Identification Data
These include: Name; VAT Number; Tax Area; VAT Regime; Taxpayer Number of Country of Origin; Address and Delivery Address. This data is used to comply with legal obligations, including tax obligations, to issue the respective invoices and receipts, as well as to formalize and execute each contract and/or quote.
Contacts
These include: telephone number, cell phone and email address.
This data is needed to send quotes and to contact you whenever the goods are available for collection, to contact you for payment and to communicate with you, so we collect it for the execution of each contract, or to send pre-contractual information and in the interests of both parties.
III. Customer/Supplier History
Your orders, the contracts you enter into with us, the goods you have bought or sold to us, their values, your invoices and receipts and your complaints are important to us.
This data is necessary for the fulfillment of legal obligations and for the execution of contracts and the management and evaluation of the contractual relationship.
Payment data
Whenever we conclude a contract, we may process your personal data relating to the form of payment.
These may include, but are not limited to, the details of the accounts you use to make the payment, such as IBAN, Bank name, SWFT and others relevant to the payment and its identification.
This data is necessary for the performance of the contract.
What are the grounds and purposes? The processing of this data is based on the preparation, formalization and execution of contracts, as well as compliance with tax obligations. It may also be based on legitimate interests.
How long do we keep your data? The data will be kept for as long as is necessary for the purpose for which it is processed, or for as long as the processing is permissible, whichever comes first.
This is a case-by-case determination that depends on factors such as the nature of the data, the reason it is collected and processed, and the relevant operational or legal retention needs.
For example:
– for the purpose of demonstrating compliance with tax obligations, the data may be kept for 10/12 years;
– for the purposes of demonstrating compliance or non-compliance with contractual obligations, data may be kept for up to 21 (twenty-one) years;
– the retention periods referred to above may be extended by reason of legal action, up to six months after the data has been transferred to the judicial institutions or the judgment has become final;
These retention periods may be extended for legal reasons, up to six months after the data has been transferred to the judicial institutions or the judgment has become final.
At the end of this period, your data will either be anonymized or securely destroyed.
Who can we share your data with? Your data may be processed by subcontractors and may have to be communicated to third parties, to the strict extent of their purposes and for the fulfillment of legal obligations of the data controller.
Thus, personal data may be shared, among others, with the following entities:
legal advisors/lawyers;
accountants/official auditors;
iii. IT advisors;
financial and banking institutions that manage the accounts intended for our payments/receipts;
tax authority;
enforcement agents;
entities to whom the data must be communicated by virtue of a legal provision or at the request of the data subject.
Codil will require its subcontractors to assume compliance with confidentiality obligations in a manner consistent with this Data Policy and the agreements entered into with them.
Browsing and Social Media Policy
Social networks
If you use our social networks, we will process the data relating to your interactions with us on our pages. You are free to delete these interactions. In this case, we will not process or store your data.
If you visit our site, it may use cookies and other ad-related tools. You can object to this by selecting the opt-out option that will appear on the site.
All your personal information collected will be used to help make your visit to our site as productive and enjoyable as possible.
Ensuring the confidentiality of our site users’ personal data is important to us.
All personal information relating to members, subscribers, customers or visitors using the website or applications will be treated in accordance with the applicable legal provisions.
The personal information collected may include your name, e-mail address, telephone and/or mobile number, address, date of birth.
What are cookies?
Cookies are files containing small pieces of information that are downloaded from the
your device when you visit a website.
What are cookies for?
They help the website remember information about your visit, such as your preferred language and other settings. This can make your next visit easier and the website more useful to you. Cookies play an important role. Without them, using the Web would be a much more frustrating experience. Cookies increase the efficiency of website navigation. Surely you’ve added an item to a shopping cart in an online store and, a few days later, when you returned to the website, you found that the item was still in your cart? This is one example of the use of cookies.
Why do we use cookies?
The use of cookies on the internet is commonplace and does not harm users’ computers. Cookies perform various functions, including helping those responsible for the website to understand how it is used, facilitating browsing, storing your preferences and, in general, improving your user experience, as well as ensuring that the website shows you relevant content.
What kind of cookies do we use?
This website uses the following types of cookies: Permanent cookies – these are cookies that are stored in the browser on your access devices (PC, mobile and tablet) and are used whenever you visit one of our websites again. Session cookies – these are temporary cookies that remain in your browser’s cookie file until you leave the website. The information obtained by these cookies is used to analyze web traffic patterns, allowing us to identify problems and provide a better browsing experience.
Advertisements
Like other websites, we collect and use information contained in advertisements. The information contained in the advertisements includes your IP (Internet Protocol) address, your ISP (Internet Service Provider, such as Sapo, Clix, or other), the browser you used when visiting our website (such as Internet Explorer or Firefox), the time of your visit and which pages you visited within our website.
DoubleClick Dart cookie
Google, as a third-party vendor, uses cookies to serve ads on our website; with the DART cookie, Google can serve ads based on your visits to other websites on the Internet; users can disable the DART cookie by visiting the Google Ads and Content Network Privacy Policy.
Cookies and Web Beacons
We use cookies to store information such as your personal preferences when you visit our website. This may include a simple popup, or a link to various services we provide, such as forums. In addition, we also use third-party advertising on our website to support maintenance costs. Some of these advertisers may use technologies such as cookies and/or web beacons when advertising on our website, which will cause these advertisers (such as Google through Google AdSense) to also receive your personal information, such as your IP address, your ISP, your browser, etc. This function is generally used for geotargeting (showing advertising from Lisbon only to readers from Lisbon, for example) or presenting targeted advertising to a type of user (such as showing restaurant advertising to a user who regularly visits cooking sites, for example).
You have the power to turn off your cookies, in your browser options, or by making changes in the tools of Anti-Virus programs, such as Norton Internet Security. However, this may change the way you interact with our website or other websites. This may affect or not allow you to log in to programs, sites or forums on our and other networks.
Links to third-party sites
This website has links to other sites which, in our opinion, may contain useful information/tools for our visitors. Our privacy policy does not apply to third-party sites, so if you visit another site from ours you should read its privacy policy.
We are not responsible for the privacy policy or content of these sites.